Entreprise:
Description de l'annonce:
- Provide general administrative support to the office manager including:
- Receiving and interacting with visitors;
- Answering and managing incoming calls;
- Maintaining paper and online records and defining procedures for their retention, protection, retrieval, transfer and disposal;
- Arranging meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials, etc.);
- Drafting correspondence and presentations;
- Recording, transcribing, and distributing notes/minutes of meetings; and
- Providing other daily support to staff as needed.
- Perform general office/facilities management duties to include:
- Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed;
- Planning space allocations, layouts, and floor moves as required; arranging for and supervising building maintenance; and
- Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep.
- Assist with various payroll and human resources functions
Exigences de l'emploi
The successful candidate will be:
- 4+ years of solid administrative experience in an office setting;
- Excellent verbal and written communications, networking, and presentation skills (in French/English);
- Excellent organizational skills and attention to detail;
- Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines;
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); and
- Foreign language skills in English (an Advantage for selection)).
- Committed to, and enthusiastic about, the mission and vision of company
- A strategic thinker who is adept at multi-tasking in fast paced environment, able to plan, prioritize, and organize individual and group activities and processes;
- Outgoing, straightforward, and creative;
- Able to work independently and take initiative;
- Results oriented;
- An adaptable, flexible problem-solver;
- Team-focused, enjoy working as part of an active group of highly engaged individuals, sharing information readily with co-workers, and listening to and respecting others; able and willing to assist co-workers in the development of their own professional skills in order to ensure the team’s success; and
- A person who presents a high degree of maturity, honesty, trust, sophistication, and integrity and cultivates these qualities in others.